One way of arranging the data in your database is to organize it into folders and sub-folders. You can have a single reference in multiple folders -- no need to duplicate the reference. You can also have references that are not placed in any folder.
There are a number of places where you can change the folder in which a reference is contained.
When you edit a reference in one folder those edits also appear when you view the reference in another folder (since you have only one copy of the reference itself!).
RefWorks comes with two folders set up, Last Imported and References Not In A Folder.
To manage your folders, click on the Organize & Share Folders or Organize tab (depending on your permissions set by your local administrator). The Organize & Share Folders area displays a list of folder names, the number of references in each folder and the total number of references in the database. From here you can create a new folder, create a sub-folder, rename a folder, delete a folder, clear the contents of a folder, and perform a duplicate check on a folder (or subfolder).
Creating a New Folder
The new folder appears in all of the folder lists throughout the program.
Creating a New Subfolder
You can also create a subfolder by clicking on the New Folder button:
Your subfolder is displayed below the parent folder and is slightly indented. You can expand and collapse subfolders by clicking on the triangle to the left of the parent folder name.
You can add or remove a reference from a folder one at a time by clicking on the Edit or View icons or when you manually add a new reference.
You can add groups of references to folders from any of the view options - All References, View by Folder, Duplicates (Exact or Close) or any Search Results view.
To add references to a folder:
Select the references you want to add using one of the following methods:
Click the box next to Ref ID to select a specific reference or references. These selections are not saved when you go to the next page. So be sure to add the references to a folder before moving to another page.
Under the References to Use option, select Page selection to perform the edit on the entire page.
Under the References to Use option, select All in List to select the entire list of references.
Click the Add to Folder icon and select the folder (or subfolder) you want the references added to.
To remove a reference from a folder:
Open the folder (View, View Folder, <Folder Name>).
Select one or more references (as described above).
Click the Remove From Folder icon .
If you have a reference filed in multiple folders, the reference is only removed from the folder you are viewing.
When you delete references from your account, they are automatically moved to the Deleted References area which you get to from the View menu option. References in the Deleted References area will be automatically and permanently deleted after 30 days.
You can restore references from the Deleted References area to your RefWorks account. Any restored references will be returned to your account with any folder information, attachments and RefShare comments.
To Restore Deleted References:
Select View, Deleted References from the toolbar.
Select the references to be restored.
Click the Restore icon .
Your references are returned in their original state to their original location in your database.