Skip to main content

Copyright: Open publishing

About open publishing

In the following you can find information about the perspective of copyright to open publishing, especially to parallel publishing of scientific articles. In addition, information about Creative Commons licences is also available.

The copyright belongs to the author

According to effective copyright laws in Finland, the copyright belongs to the author (Copyright Act 8.7.1961/404). This is the case even if the author worked for an institution, such as a university, when the article was written; and no other agreement was made. If the work, for example an article or publication, has several authors, the copyright belongs to all of them.

Copyright and LUTPub

Publishing a parallel version of an article in LUTPub Repository does not affect the author's copyrights. The copyrights are not transferred to LUTPub.

OA publishing with APC

Regarding the agreements by FinELib consortium and publishers, the reseachers of universities have the opportunity to publish their articles in certain publishers´ journals with reduced APC (Article Processing Charge) fee or in some cases without payment.

Information on publisher-specific APC payment discounts and practices can be found here.

Permissions required for parallel publishing

Permissions from the other authors

If you are an author of a joint publication, you need to confirm the other authors' permission for parallel publishing the article in the LUTPub University Repository. It is advisable that the authors agree on parallel publishing already at the writing stage.

Permissions to the content you have not produced

An article can include material, for example images and graphics, that is under copyright of a third party. Ensure permission to their use simultaneously both in the original publishing platform and in the LUTPub Repository.

Permission from the publisher / journal

In most cases information about publisher's copyright and parallel publishing policy can be checked at the SHERPA/RoMEO database. In addition this policy can often be found on the publisher's website. Permission for parallel publishing can also be asked directly from the publisher.

Article versions

Version Pre-print Post-print Publisher's PDF
Definition The version of an article before peer review, submitted to the publisher.

The author's final version of an article that has been peer reviewed. Publisher's layout and page numbers excluded.

The publisher's final, published, version of an article.

Alternative
terminology

author-submitted article / author’s draft / pre-refereeing / submitted version final draft / accepted article / author's accepted manuscript / author's post-print final published article / published journal article / publisher´s PDF /  publisher's version

SHERPA/RoMEO service guide

SHERPA/RoMEO is a service where you can check the policy on parallel publishing of big international publishers and scholarly journals.

At the service you can search either by using the journal title or the publisher's name. After you have written the journal title, you will receive the following information on the journal's default policy on parallel publishing, in other words whether parallel publishing is allowed, and if so, on what conditions.

Example of SHERPA-RoMEO information:

In this example, articles can be published as parallel versions on any open access repository, but only after 12 months delay starting from the original publishing day. Even then, the post-print version must be used instead of publisher's PDF published in a printed journal.

In addition, the post-print version can be published on author's personal website immediately. The pre-print version can be parallel published on pre-print servers such as arXiv.org.

It is also reminded that the original source of publication and the link to publisher's version must be mentioned in connection with parallel publishing.

Explanations of the notes:

Archive (self-archive) = save/publish a parallel copy of an article

Compliance data = information about the conditions set by research funders concerning Open Access

Copyright = the copyright policy of a journal

Embargo = A period of time determined by the publisher, within it is forbidden to make the article publicly available through open access. The embargo time varies by publisher and by journal. Some publishers do not set a time limit.

Example copyright transfer statement = An example of the transfer of copyright

Final draft post-refereeing = The final version of an article that has been modified according to the feedback of the peer review, but the layout has not yet been processed.

General conditions = The general conditions set by the publisher concerning parallel publishing / self-archiving. Those conditions concern such things as acknowledging the published source, obligation to link to publisher’s version and where to parallel publish.

Mandated OA = Shows those research funders that make it a condition of a grant that a duplicate of any research paper be placed in a repository for Open Access.

NIH Policy = Information about conditions set by a funder.

Non-profit server = Non-profit server/repository

Paid open access = Journal/publisher offers the possibility of paying for an open access article.

Post-print = The final version of an article that has been modified according to the feedback of the peer review, but the layout has not yet been processed.

Pre-print = The version of an article before peer review.

Publisher's version/PDF = The final version of an article, which has been published in a journal.

Restrictions = Restrictions for parallel publishing set by publisher (if they exist).

RoMEO = Scientific publishers' different attitudes to parallel publishing/self-archiving. See explanations below:

Self-archiving policy = A scientific publisher's policy on self-archiving / parallel publishing: whether article are allowed to parallel published in the institutional repositories of scientific organizations (such as universities) or not.

SSH Journals = Social Science and Humanities Journals

STM Journals = Science, Technology & Medicine Journals

Creative Commons licences

Creative Commons (CC) licences are suitable for use in publishing all open content and material, excluding computer software, which have their own licences.

Publishing with Creative Commons licences does not mean giving up copyrights. It means offering a part of the rights to the user, but only under certain terms and conditions, which the author defines him- or herself.

 

Reference: Creative Commons http://creativecommons.org

 

Licence recommendations

Open Science and Research Initiative of the Ministry of Education and Culture (MINEDU) recommends these licences:

 

Reference: Open Science https://avointiede.fi/en

Publications in social media

Scientific publications can also be shared in social media. These services include for example ResearchGate, Academia.edu and Mendeley.

Sharing the original publications via social media is protected by the copyright. Researchers have to take care of the copyright issues also when sharing the publications through these forums.

In most cases the copyright policy of the publisher or the journal can be checked in SHERPA/RoMEO or on the publisher’s website.