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LUT Research Portal: Add new Reseach Output manually

Instructions for using LUT Research Portal

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Instruction videos

Add new Research Output

Add new Research Output (publication details) manually

Instruction video about adding a new research output manually

The details from all publications published in LUT is reported to the LUT Research Portal. Only one item from each publication is needed and all LUT author's are related to this entry. One of the LUT authors enters the information to the portal.

Based on the publication title the system checks that there are no duplicates in the system.


Log in to the portal with your LUT user account and click "Add new" button from the top right corner of the Dashboard. Select "Research Output". Research outputs are the published publications.

Manual creation is the default setting for adding publications to the portal. Select the publication type from the list.

Once you click on the desired publication type, a template will open, allowing you to add information related to the publication in the various tabs that appear at the top.


Fill in the form.

Mandatory fields are marked with asterisk (*). Instructions and guidance is available next to the field or menu e.g. if some text field needs to be in a certain format.

You can still change the output type, definition of the type can be seen in the template.

The form consists of several tabs:

1. Key information: This tab contains all the bibliographic information of your publication. Here you describe your publication details and relate other objects to this publication (other LUT authors, journal, publisher etc.)

2. Thematic classification: This tab contains the Field of science (one primary and possible additional fields), LUT Focus Areas, keywords and Research Areas.

3. Projects: Here you can relate this publication to a project item in the LUT Research Portal.

Input template example

There are several ways to fill in the information:

1. Text fields: Fill in the requested information. Please note the correct format of the text (adviced in the hint text next to the field).

2. Relation: Relate other entities to this publication by clicking the blue + sign and search or select the correct item. The relation is used, for example, when relating other LUT authors or journal to this publication.

An example for searching and relating a journal:

An example to relate other LUT authors to this publication. There may be several cards from each person in the system. Primarly use a card with an Active status. If an active card is not found, relate a card with an Ended status. The cards relate this publication to a person and to an organisation unit.

3. Drop-down menus: Choose the correct option from the dropdown menu. Only one can be selected.

4. Radio buttons: Select the correct option by clicking the radio buttons. Only one can be selected.

Examples from drop down menus and radio buttons:


After all necessary (mandatory and others) fields are filled and objects related in all tabs click Save. The item is saved with status "Non-validated". You can still change the information and it is not shown publicly. With this status it will not be counted to statistics in LUT.

Finally, click Save & Close button.

If you have filled all the mandatory information, set the status “For validation by library”. The library will see the record under their Things to do and know they need to validate the record. Note: in this workflow status you will not be able to edit the record anymore, however you will see it in your publication list and can access and review the edit page, but you can send a "Request change" to the library if something needs to be changed.

Request change button in Browse -view (at the top of the page)

Request change -button in the Edit -view (at the bottom of the page)