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LAB Guide to Publishing and Open Science: Artistic publications

Definition of an artistic publication

Artistic publications refer to the public outputs of artistic activities. They can be either independent artistic outputs (F1) or partial realisations of collections following the conventions of different fields of art (F2). The latter ones can be, for example, set design of a play, having paintings in a joint exhibition or a role of an actor/actress. In addition, the publication type also contains those artistic partial realisations that are part of a publication which context is not primarily artistic (F3). Such can be, for example, plans of an architect or designer. Publications that are produced for marketing purposes are not reported.

In order for the artistic acitivity to be reported in data collection, it should comply with three normative requirements.

1. Threshold of originality

An artistic publication must always  exceed the threshold under copyright law.

2. Affiliation

For artistic publications, a connection with a higher education institution means that the author is employed by the higher education institution during the preparation, training and / or making of the publication and that the artistic activity is related to the person's employment description at the higher education institution.

Having an artistic activity related to a person's employment description means that the activity is part of the person's work plan or has been agreed with the supervisor, for example, in development discussions.

To the extent that artistic activity has not been agreed with the employer and this artistic activity forms a person's main job description outside the university, then this artistic activity is not to be reported in data collection. This may be the case, for example, for a part-time teacher.

3. Publicity

Publicity is used as one of the criteria for reporting artistic publications. In the field of art, publicity generally means that the decision to publish has been made, mainly on artistic grounds, by someone other than the author themselves, such as a curator, producer or publisher.

The publicity must be verifiable afterwards.


Source: Publication data collection instructions for researchers 2021

Types of public artistic and design activities

F1 Published independent work of art

  • an independent art publication that is not part of another work of art or does not contain elements that can be considered independent artistic publications (for example, a solo exhibition)

F2 Partial implementation of an artistic work

  • an art publication can have a close, inseparable relationship with a co-publication, but it can still be valued as a separate work as per field-specific practice (for example, a painting in a co-exhibition enables reporting the exhibition)
  • the compilation work for a publication is also entered under this category, i.e. the selection of parts, defining general artistic policies and working on the partial publications with the authors to make them fit within the publication (for example, curating an exhibition)

F3 Artistic part of a non-artistic publication

  • an artistic part of a publication whose context is not primarily artistic but whose artistic part is valued in the art community in question (for example, the plans of an architect or designer)

How to report exhibitions and other artistic activities

Artistic publications are reported via Justus. A role and a type category must be chosen for every reported F-type publication.

To report a solo exhibition (F1)

  • title of the exhibition as publication name
  • your name as both publication author and organization's author
  • choose a role
  • choose solo exhibition as an art type category
  • individual works are not reported

To report a group exhibition (F2)

  • title of the exhibition as publication title, with additional information as follows:
    • one work -> Exhibition title : Name of the individual work
    • several works -> Exhibition title : several works
  • choose a role
  • choose group exhibition as an art type category
  • individual works are not reported

Compilation work for a publication (ie. partial implementation, F2)

  • you can only report work that have been defined by the Ministry of Culture and Education and that have both roles (for example curator, producer) and type categories (for example curation) readily available in Justus
  • you must always choose a role and a type category
  • each partial implementation must be identified in the publication title field (Title of exhibition - partial implementation, for example Collisions - curation)
  • please note: one person can typically report 1-2 roles per exhibition
  • be sure to include additional information to publication year and the place of publication (for example 1.-20.5.2022, LUJA-galleria, Lahti)

Exhibitions held in LAB's own galleries

  • the requirement for publicity is only met when held in a named gallery or other designated space
  • information on the exhibition must be publicly available (ie. not only in Yammer or intranet)

Co-publications with students

Artistic outcomes of teaching activities cannot be reported as such. It is however possible to report teacher's own artistic input, provided that other criteria for artistic publications are met. For example, a teacher can report curating a student art work exhibition as a partial implementation (F2), but not the exhibition itself.

Teachers will get a 50 eur publication bonus per such reported partial implementation. When reporting, remember to add the text "co-publication with students" to the Additional information field in Justus.

Please note that supervising a thesis or any other student work does not count as teacher's own artistic input and can therefore not be reported.